Care providers and startup operators
- Pressure
- Care documentation, evidence and operational handovers are fragmented or difficult to govern.
- Clavex response
- Controlled care workflows with explicit professional review points.
Secure automation · UK organisations
Turn operational pressure into controlled progress.
Clavex designs secure AI workflows, operational systems and digital products that remove repetitive admin—with human review built into the points that matter.
Fixed scope · UK/EEA data boundaries · Practical handover
Clavex overview
CLAVEX AI Solutions
UK / EEA
Defined data boundaries
Human review
Approval built into the flow
Fixed scope
Price, delivery and handover agreed
Current CQC language
SAF terminology with professional review
Find your route
Different pressures. One disciplined build approach.
Choose the closest starting point. Discovery then maps the real process, audience and approval boundaries before a solution is scoped.
Operations teams
- Pressure
- Repeated admin moves between inboxes, forms and spreadsheets without clear ownership.
- Clavex response
- Connected workflows with validation, exceptions and a documented audit trail.
Founders and service organisations
- Pressure
- The current website does not explain the offer clearly or turn attention into the right next action.
- Clavex response
- An accessible, conversion-led website built around audience and commercial outcomes.
What we build
Systems with a clear job to do.
Start with the operational pressure, not the technology. We scope the controls, delivery path and measurable result before building.
01
Care operations
Design controlled workflows for care planning, evidence, quality checks and operational handovers.
- Best for
- Care providers and startup operators
- Expected outcome
- Less fragmented admin and clearer review points
02
Internal automation
Connect forms, documents, approvals and notifications into auditable workflows with exception handling.
- Best for
- Teams repeating the same admin each week
- Expected outcome
- Faster processing with named ownership
03
Websites and products
Build fast, accessible websites and focused digital tools around a clear commercial or operational job.
- Best for
- Organisations launching or improving a service
- Expected outcome
- A credible interface built to convert and scale
Product direction
Interfaces designed around the working day.
Clavex systems bring daily operations, exceptions and evidence into one controlled view—so teams can see what needs attention before it becomes a problem.
- Operational priorities at a glance
- Clear status and named actions
- Human review where it matters
- Evidence retained for handover
Clavex Care · Admin consoleIllustrative prototype
- 01Operational viewPriorities, visits and named actions are brought into one visible working surface.
- 02Exceptions firstThe interface makes overdue, missing or review-required items easier to find.
- 03Evidence libraryPolicies and supporting records retain status, ownership and review context.
Workflow in practice
One connected flow, clearly organised.
This n8n workflow receives an enquiry, checks its quality, removes duplicates and routes the right action into Gmail or Notion. The stronger connector paths make each decision and branch easy to follow.
Explore workflow automation →Lead qualification and routing
Gmail intake · AI-assisted checks · Notion handover
- 01ValidateReject incomplete or unsafe input before it reaches a downstream system.
- 02DecideRoute duplicates, exceptions and qualified records through visible branches.
- 03Hand overSend the approved action to the right owner with the relevant context retained.
How it works
A practical route from pressure to working system.
Every engagement has a named outcome, visible controls and a documented handover—so the result can be operated after launch.
01
Discover the pressure
We map the current process, the people involved, the sensitive points and the outcome worth improving.
02
Design and build
You receive a fixed scope, then we build the workflow or interface with controls, exceptions and review gates included.
03
Validate and hand over
We test representative journeys, train the people using the system and document ownership, support and next iterations.
Why CLAVEX
Built for the UK. Built for regulated care.
UK-registered company (Companies House No. 17203458)
UK/EEA data boundaries agreed before delivery
Current CQC assessment language used in care workflows
Professional approval gates for regulated outputs
Processors, access, retention, and handover documented in scope
UK company · Clear scope · Human support
Ready to reclaim your admin time?
Book a 45-minute discovery call. We'll map your workflow and show you what Clavex could automate—no commitment required.
BOOK A DISCOVERY CALL →